LETTER TEMPLATES - Scotland

I am therefore formally requesting that the school recognise my child’s needs under the ASL Act and begin providing support in line with:

- GIRFEC (Getting It Right For Every Child)

- SHANARRI wellbeing indicators (particularly Safe, Healthy, Achieving, Nurtured)

- the Supporting Children’s Learning: Code of Practice (2017)

- the Equality Act 2010, which requires reasonable adjustments for pupils whose difficulties may constitute a disability

What we are experiencing at home:

My child is showing signs of high anxiety, physical symptoms such as stomach pain and headaches, emotional distress linked to school, freezing/shutdown behaviours, and difficulty leaving the house on school mornings.

What I am requesting:

1. Recognition of ASN under the ASL Act.

2. No attendance-based pressure, as this increases anxiety.

3. A meeting within 10 school days to discuss supports.

4. Initiation of the GIRFEC process, including an initial Wellbeing Assessment.

5. Short-term reasonable adjustments, such as:

  - reduced demands,

  - a safe space or trusted adult,

  - flexible transitions,

  - gentle arrival routines,

  - sensory/emotional breaks.

6. Appropriate attendance coding for anxiety-related or mental health absence.

Please reply in writing confirming acknowledgement of this letter, recognition of ASN needs, and a proposed date for a planning meeting.

Thank you for your understanding and cooperation. I look forward to working together to ensure my child feels safe and supported.

Yours sincerely,

[Your Name]

Letter 2: Request for Recognition of Mental Health Needs & Additional Support (ASN)

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Request for Recognition of Mental Health Needs & ASN Support

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to request formal recognition of my child’s mental health difficulties as an Additional Support Need (ASN) under the Education (Additional Support for Learning) (Scotland) Act 2004.

My child is experiencing significant emotional distress and anxiety which are directly impacting their ability to attend, participate in, or cope with the school environment. These difficulties constitute a barrier to learning and therefore fall within the definition of ASN.



In line with:

- the ASL Act 2004 (as amended),

- GIRFEC national wellbeing framework,

- SHANARRI indicators,

- the Supporting Children’s Learning Code of Practice (2017),

- and the Equality Act 2010,

I request that the school acknowledges these needs and puts appropriate measures in place to support my child.

I would appreciate:

1. Confirmation in writing that my child is recognised as having ASN related to mental health.

2. A GIRFEC Wellbeing Assessment to identify needs across SHANARRI.

3. A meeting within 10 school days to discuss supports.

4. Reasonable adjustments, which may include:

  - Reduced demands

  - Flexible transitions

  - A safe space or trusted adult

  - Modified timetable

  - Emotional regulation breaks

5. Appropriate attendance coding for mental health-related absence.

These measures are essential to ensure my child’s safety, wellbeing, and inclusion in line with statutory duties.

Please acknowledge this request in writing and confirm next steps.

Yours sincerely,

[Your Name]

Letter 3: Request to Cease Attendance Threats & Recognise ASN/Mental Health Needs

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Request to Cease Attendance Pressure and Recognise ASN/Mental Health Needs

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing because my child is currently experiencing significant anxiety and emotional distress which is impacting their ability to attend school. Despite this, I have received communication that feels pressuring regarding attendance.

I am requesting that attendance threats, warnings or pressure STOP immediately.

Under Scottish law — including the Education (Additional Support for Learning) (Scotland) Act 2004, GIRFEC, SHANARRI wellbeing indicators, and the Equality Act 2010 — the school has a duty to support my child’s wellbeing and to make reasonable adjustments where anxiety constitutes a barrier to learning.

Attendance pressure increases my child’s anxiety and worsens their wellbeing. This directly conflicts with the GIRFEC principle of placing the child’s wellbeing at the centre of all decisions.



I kindly request that the school:

1. Refrains from sending any further attendance threats, warnings or pressure-based communication.

2. Acknowledges that my child meets the definition of Additional Support Needs (ASN) due to anxiety.

3. Ensures absences related to anxiety or mental health are coded appropriately.

4. Works collaboratively under GIRFEC to support safety, nurture and emotional wellbeing.

5. Arranges a planning meeting within 10 school days.

I am committed to working with the school to support my child. Threats or pressure do not reflect a wellbeing-focused approach and are harmful for my child’s mental health.

Please confirm in writing that attendance pressure will cease and that we can move forward using a supportive, lawful, wellbeing-centred process.

Yours sincerely,

[Your Name]

Letter 4: Escalation to Senior Leadership for ASN, Wellbeing & GIRFEC Support

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Deputy Headteacher / Head of Pastoral Care / Senior Leadership Team]

[School Name]

[School Address]

[Postcode]

Dear [Senior Leader’s Name],

Re: Escalation – Request for Senior Leadership Involvement in Supporting My Child

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to escalate my concerns regarding my child’s current difficulties with anxiety, emotional distress and their ability to attend or cope in school.

Despite previous communication, my child is still struggling significantly and the support they require has not yet been put in place. I am now requesting senior leadership involvement to ensure the school fulfils its duties under:

- The Education (Additional Support for Learning) (Scotland) Act 2004 

- GIRFEC (Getting It Right For Every Child) 

- SHANARRI wellbeing indicators 

- The Supporting Children’s Learning Code of Practice (2017) 

- The Equality Act 2010 (reasonable adjustments) 

My child’s current presentation demonstrates a clear barrier to learning, which means the school must identify their Additional Support Needs (ASN) and provide appropriate support.



At this stage, I am requesting:

• A meeting with senior leadership and the SENCO

• A supportive plan that acknowledges my child’s mental health needs

• Consideration of reasonable adjustments, such as reduced expectations, a temporary adjusted timetable, supportive transitions, or home learning where appropriate

• A clear record of how the school will support my child moving forward

My aim is to work constructively with the school to ensure my child feels safe, understood, and supported. Escalation is not my preference, but given the lack of progress so far, senior leadership involvement is now essential.

I would appreciate confirmation of a meeting date within the next 10 school days.

Thank you for your time and attention to this matter.

Yours sincerely,

__________________________________

(Sign and print your name)

Copies sent to (optional):

• Local Authority

• School Governors

• GP

• CAMHS

Relevant Legislation & Guidance:

- Education Act 1996 – Section 19

- Equality Act 2010 – Sections 6, 20 & 21

- SEND Code of Practice (2015)

- Children & Families Act 2014 – Sections 19 & 36

- Children Act 1989 – Section 17

Letter 5: Formal Complaint to School Regarding Lack of Support (ASN, Wellbeing & GIRFEC)s

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Formal Complaint – Failure to Provide Support Under Scottish Law

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

This letter is a **formal complaint** regarding the lack of appropriate support for my child, despite their clear struggles with anxiety and emotional distress which significantly impact their ability to attend or cope in school.

My child’s presentation clearly meets the criteria for **Additional Support Needs (ASN)** under the Education (Additional Support for Learning) (Scotland) Act 2004. However, the support required has not been implemented, and communication from the school has not aligned with the expectations set out in Scottish legislation and national guidance.

I raise this complaint based on the school’s duties under:

- The ASL Act 2004 (as amended 2009 & 2016)

- GIRFEC framework

- SHANARRI wellbeing indicators

- Supporting Children’s Learning Code of Practice (2017)

- Equality Act 2010 (duty to make reasonable adjustments)

My concerns include, but are not limited to:

- A lack of timely ASN recognition 

- Failure to carry out a Wellbeing Assessment under GIRFEC 

- Not implementing reasonable adjustments despite being requested 

- Attendance pressure that has worsened my child’s anxiety 

- Absences incorrectly coded 

- Inconsistent communication that has caused further distress 

These issues are preventing my child from accessing education safely and lawfully.

I request the following actions:

1. **Immediate recognition** of my child’s ASN due to anxiety/emotional distress. 

2. A **full GIRFEC Wellbeing Assessment** to identify needs across SHANARRI. 

3. A **senior leadership meeting** within 10 school days to create a support plan. 

4. Implementation of appropriate **reasonable adjustments**, including:

  - reduced demands, 

  - flexible transitions, 

  - emotional regulation breaks, 

  - access to a safe space or trusted adult. 

5. Correction of any **incorrect attendance codes** applied to my child. 

6. Written confirmation that attendance pressure will cease immediately. 

Please treat this complaint under the school’s statutory complaints procedure. 

I expect written acknowledgement and a clear outline of the steps the school will now take to address these failings.

My aim is not conflict but ensuring my child receives the lawful and compassionate support they are entitled to.

Thank you for your attention. I look forward to your response.

Yours sincerely, 

[Your Name]

I request the following actions:

1. **Immediate recognition** of my child’s ASN due to anxiety/emotional distress. 

2. A **full GIRFEC Wellbeing Assessment** to identify needs across SHANARRI. 

3. A **senior leadership meeting** within 10 school days to create a support plan. 

4. Implementation of appropriate **reasonable adjustments**, including:

  - reduced demands, 

  - flexible transitions, 

  - emotional regulation breaks, 

  - access to a safe space or trusted adult. 

5. Correction of any **incorrect attendance codes** applied to my child. 

6. Written confirmation that attendance pressure will cease immediately. 

Please treat this complaint under the school’s statutory complaints procedure. 

I expect written acknowledgement and a clear outline of the steps the school will now take to address these failings.

My aim is not conflict but ensuring my child receives the lawful and compassionate support they are entitled to.

Thank you for your attention. I look forward to your response.

Yours sincerely, 

[Your Name]

Letter 6: Child Too Unwell to Attend School (Request for Support & Alternative Arrangements)

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: My Child Is Too Unwell to Attend – Request for Support Under Scottish Law

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to inform you that my child is currently too unwell, both emotionally and physically, to attend school due to severe anxiety and distress. Their symptoms include:

- significant emotional dysregulation,

- anxiety-related physical symptoms,

- shutdown/freeze responses,

- morning panic or distress,

- difficulty coping with school demands.



These symptoms make school attendance unsafe at present.

Under Scottish law and guidance, including:

- the Education (Additional Support for Learning) (Scotland) Act 2004,

- the Education (Scotland) Act 1980,

- GIRFEC,

- SHANARRI wellbeing indicators,

- and the Equality Act 2010,

my child is entitled to support when health or emotional needs present a barrier to accessing education.

I am requesting that:

1. All anxiety-related absences are **authorised** as illness.

2. Attendance pressure, threats or warnings are **ceased immediately**, as they worsen my child’s condition.

3. A **GIRFEC Wellbeing Assessment** is initiated.

4. My child is formally recognised as having **Additional Support Needs (ASN)**.

5. A planning meeting is arranged within **10 school days**.

6. Appropriate support is put in place for when my child is able to attempt re-engagement.

If my child continues to be unable to attend school for health reasons, we may need to discuss appropriate **alternative educational arrangements** that align with Scottish legislation and my child’s wellbeing needs.

Please confirm in writing:

- that absences will be authorised,

- that a wellbeing-focused plan is now being initiated,

- and provide the date of the planning meeting.

I appreciate your cooperation and look forward to working together.

Yours sincerely,

[Your Name]

Letter 7: Request to Withdraw Attendance Threats & Replace with a Wellbeing-Focused, Lawful Approach

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Immediate Request to Withdraw Attendance Threats and Follow GIRFEC & ASN Law

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing because I have received attendance warnings, threats, or pressure regarding my child’s non-attendance. These communications are causing significant distress and do not reflect the approach required under Scottish law when a child is struggling with anxiety or emotional-based school avoidance.

My child is currently experiencing high levels of anxiety which constitute a barrier to learning. This places them within the definition of **Additional Support Needs (ASN)** under the Education (Additional Support for Learning) (Scotland) Act 2004.

Accordingly, the school has a duty to assess and support my child’s needs, rather than issue attendance pressure.

Your statutory duties include:

- The ASL Act 2004 (as amended),

- GIRFEC (Getting It Right For Every Child),

- SHANARRI wellbeing indicators,

- The Supporting Children’s Learning Code of Practice (2017),

- The Equality Act 2010 (reasonable adjustments duty).



Attendance pressure directly conflicts with the GIRFEC requirement to place wellbeing at the centre of all decisions.

I therefore request that:

1. All attendance warnings, threats, or letters are **immediately withdrawn**.

2. School staff cease all attendance pressure, verbal or written.

3. My child is formally recognised as having ASN arising from anxiety.

4. A GIRFEC **Wellbeing Assessment** is initiated to identify their needs.

5. A planning meeting is arranged within **10 school days**.

6. Reasonable adjustments are introduced, such as:

  - reduced demands,

  - flexible transitions,

  - access to a safe space,

  - emotional regulation breaks,

  - modified expectations during distress.

7. Absences due to anxiety or mental health are coded appropriately.

My aim is not conflict but collaboration. My child needs understanding, adjustments, and wellbeing-centred planning—not warnings.

Please provide written confirmation that:

- attendance threats will stop,

- the correct GIRFEC/ASN process will now be followed,

- and a meeting date has been arranged.

Thank you for your cooperation.

Yours sincerely,

[Your Name]

Letter 8: Request for Reasonable Adjustments & ASN Support (Equality Act 2010 & ASL Act 2004)

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher's Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Request for Reasonable Adjustments & Additional Support Needs (ASN) Provision

Child's Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to request that the school implements appropriate **reasonable adjustments** and recognises my child’s needs under the **Education (Additional Support for Learning) (Scotland) Act 2004**.

My child is currently experiencing significant anxiety and emotional distress which creates a clear barrier to learning. This places them within the definition of **Additional Support Needs (ASN)**. Under Scottish law, the school is required to identify these needs and provide support so that my child can access education safely and meaningfully.

In addition, under the **Equality Act 2010**, anxiety and mental health difficulties may constitute a disability when they have a substantial and long-term impact on daily functioning. The school therefore has a legal duty to put reasonable adjustments in place.



I am requesting the following reasonable adjustments (please amend as appropriate):

• Reduced academic and sensory demands 

• A gentle or flexible arrival routine 

• A safe space and/or access to a trusted adult 

• Emotional regulation breaks 

• Flexible transitions and reduced corridor pressure 

• Modified homework or no homework during periods of high anxiety 

• Part-time or phased reintegration where appropriate 

• Predictable routines and clear communication 

• Alternative methods of completing work (oral, recorded, typed etc.)

These adjustments are consistent with:

- The ASL Act 2004 (as amended)

- GIRFEC (Getting It Right For Every Child)

- SHANARRI wellbeing indicators

- The Supporting Children’s Learning Code of Practice (2017)

- The Equality Act 2010

I also request:

1. A **GIRFEC Wellbeing Assessment** to identify needs across SHANARRI. 

2. A meeting within **10 school days** to agree adjustments and support. 

3. That all mental health–related absences are coded appropriately. 

4. That attendance pressure is avoided, as it worsens my child’s condition. 

My aim is to work collaboratively with the school so that my child feels safe, supported, and able to engage in education without fear or distress.

Please confirm in writing that these adjustments will be implemented and provide the date of the planning meeting.

Thank you for your cooperation.

Yours sincerely, 

[Your Name]

Letter 9: Request for a Co‑ordinated Support Plan (CSP) Under the ASL Act 2004

My child meets all three criteria.

### **Supporting Rights & Guidance**

This request is also aligned with:

- GIRFEC (Getting It Right For Every Child) 

- SHANARRI wellbeing indicators 

- The Supporting Children’s Learning Code of Practice (2017) 

- The Equality Act 2010 

### **What I am Requesting**

1. That the Local Authority **formally records this as a CSP request**. 

2. An assessment of my child’s needs to begin without delay. 

3. Written confirmation of the decision within statutory timescales (maximum 16 weeks unless exceptional circumstances apply). 

4. That all agencies involved contribute to the multi‑agency assessment. 

5. A GIRFEC meeting to co‑ordinate the assessment process.

### **Why a CSP Is Needed**

My child requires continuous, long‑term, multi‑agency support to manage:

- severe anxiety 

- emotional dysregulation 

- attendance difficulties 

- sensory or overwhelm responses 

- health‑related barriers 

A CSP is necessary to ensure support is **consistent, accountable, legally monitored and co‑ordinated across services**.

### **Please Confirm**

I request written confirmation that my CSP request has been:

✔ received 

✔ accepted as a formal request 

✔ logged under statutory timescales 

Please also provide the name and contact details of the officer overseeing the assessment.

Thank you for your assistance. I look forward to working together to ensure my child receives the support they are legally entitled to.

Yours sincerely, 

[Your Name]

Letter 10: Medical Absence, Mental Health Needs & Request for Appropriate Support

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Medical Absence, Anxiety-Related Needs & Request for Support Under Scottish Law

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to inform you that my child is currently unable to attend school due to medically recognised anxiety and emotional distress. Their symptoms make school attendance unsafe at present.

Under Scottish law, including:

• the Education (Additional Support for Learning) (Scotland) Act 2004, 

• the Education (Scotland) Act 1980, 

• GIRFEC (Getting It Right For Every Child), 

• SHANARRI wellbeing indicators, 

• and the Equality Act 2010, 

my child is entitled to support whenever health, anxiety, or emotional needs create a barrier to learning.

### **1. Request to Authorise Absence**

Please record all current absences as **authorised illness**. 

Anxiety and mental health difficulties are valid medical reasons and should not be treated as unauthorised.

### **2. Attendance Pressure Must Stop**

Any attendance threats, warnings, or pressure-based communication must stop immediately. 

These are harmful, increase anxiety, and do not align with GIRFEC.



### **3. Recognition of Additional Support Needs (ASN)**

My child meets the legal definition of ASN. 

Please confirm in writing that the school now recognises this formally.

### **4. Wellbeing Assessment (GIRFEC)**

I request a full **Wellbeing Assessment** to identify needs across SHANARRI.

### **5. Support & Adjustments Required**

I request a planning meeting within **10 school days** to discuss appropriate supports, including:

• reduced demands 

• flexible transitions 

• alternative learning methods 

• emotional regulation breaks 

• access to a safe space 

• trusted adult support 

### **6. Discussion of Alternative Educational Arrangements**

If my child remains too unwell to attend, we may need to discuss temporary alternative arrangements such as:

• reduced or adapted learning 

• a supported phased return 

• work provided sensitively at home 

• multi-agency involvement where necessary 

These must be guided by wellbeing, not attendance targets.

---

Please confirm in writing:

✔ absences will be authorised 

✔ attendance threats will stop 

✔ ASN recognition has been applied 

✔ a GIRFEC wellbeing assessment is being initiated 

✔ a planning meeting date 

Thank you for your cooperation. I look forward to working together to support my child’s wellbeing and safety.

Yours sincerely, 

[Your Name]

Letter 11: Incorrect Attendance Coding & Request for Correction

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Incorrect Attendance Coding – Request for Immediate Correction

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing because I have noticed that my child’s absences have been incorrectly coded. My child is currently experiencing significant anxiety and emotional distress, which constitutes both a health need and a barrier to learning.

Under Scottish guidance, absences relating to anxiety, mental health, or emotional distress **must be recorded as authorised illness**, not unauthorised absence.

Incorrect coding:

• misrepresents the situation 

• increases distress 

• conflicts with GIRFEC and SHANARRI wellbeing expectations 

• undermines the lawful requirement to support Additional Support Needs (ASN)

Therefore, I am requesting that all absences recorded as unauthorised be corrected to **authorised illness**, with immediate effect.



This request is made in line with:

• The Education (Additional Support for Learning) (Scotland) Act 2004 

• GIRFEC national wellbeing framework 

• SHANARRI wellbeing indicators 

• Scottish Attendance Guidance 

• The Equality Act 2010 (where mental health difficulties may represent a disability)

Please provide:

1. Written confirmation that the incorrect codes have been corrected. 

2. Assurance that future absences linked to anxiety or emotional distress will be coded appropriately. 

3. Confirmation that attendance pressure will not be applied as this worsens anxiety and conflicts with GIRFEC.

Correct attendance recording is essential for safeguarding, wellbeing, and accurate representation of my child’s needs.

Thank you for addressing this promptly. I appreciate your cooperation.

Yours sincerely, 

[Your Name]

Letter 12: Request for Investigation of Harmful Practice / Safeguarding Concern

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Concern Regarding Harmful Practice & Request for Immediate Investigation

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to raise a serious concern regarding practices that have caused distress or potential harm to my child. My child is already struggling with significant anxiety and emotional distress, and certain actions within the school environment have escalated this.

Examples of concerning practice may include (please adjust as applicable):

• physical prompting or force used to move my child 

• ignoring signs of distress, shutdown or panic 

• pressure to attend when visibly unwell 

• inappropriate handling of meltdowns or emotional overwhelm 

• denying access to a safe space or trusted adult 

• communication that increases anxiety 



These actions conflict with:

• GIRFEC (Getting It Right For Every Child) 

• SHANARRI wellbeing indicators (Safe, Healthy, Nurtured) 

• The Education (Additional Support for Learning) (Scotland) Act 2004 

• The Equality Act 2010 (where anxiety may constitute a disability) 

• National Guidance for Child Protection in Scotland (2021) 

Children must be cared for in a way that prioritises safety, wellbeing, and emotional security. Any practice that causes distress, fear, or emotional harm requires immediate review.

I am requesting the following:

1. A full investigation into the concerns raised. 

2. Confirmation that the practices described will cease with immediate effect. 

3. Staff to follow a wellbeing-centred approach aligned with GIRFEC. 

4. A review meeting within 10 school days to ensure a safe plan is in place. 

5. Training or guidance for staff where necessary. 

Please provide written confirmation of:

✔ receipt of this safeguarding concern, 

✔ actions the school will now take, 

✔ the date of the review meeting.

My intention is to ensure my child is safe, supported, and treated with care and dignity. I look forward to your prompt response.

Yours sincerely, 

[Your Name]

Letter 13: Request to Stop Physical Prompting / Force & Implement a Safe, Trauma-Informed Approach

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Immediate Request to Cease Physical Prompting or Force

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to raise a serious concern regarding the use of physical prompting, physical pressure, or force being used to move, guide, or direct my child during episodes of distress, anxiety, or shutdown.

My child is currently experiencing severe anxiety which significantly impairs their ability to cope in school. Any type of physical intervention — including pulling, pushing, lifting, guiding by the arm, blocking movement, or restraining — is highly distressing, traumatising, and inappropriate.

This practice must stop immediately.

The following legislation and guidance apply:

• **National Guidance for Child Protection in Scotland (2021)** 

• **Education (Additional Support for Learning) (Scotland) Act 2004)** 

• **GIRFEC – Getting It Right For Every Child** 

• **SHANARRI wellbeing indicators (Safe, Healthy, Nurtured)** 

• **Equality Act 2010** – where anxiety may constitute a disability 

• **Scottish Government Guidance on Physical Intervention** 

Under these frameworks, physical prompting should only ever be used as an absolute last resort to prevent immediate risk of harm. It must never be used to force attendance, movement, compliance, or transitions.



Physical interventions during anxiety or shutdown:

• increase trauma 

• escalate distress 

• damage trust 

• worsen school avoidance 

• breach safeguarding responsibilities 

I am formally requesting that:

1. **All physical prompting or physical intervention stops immediately.** 

2. Staff use only trauma-informed, non-physical support strategies. 

3. My child is recognised as having **Additional Support Needs (ASN)**. 

4. A **GIRFEC Wellbeing Assessment** is initiated. 

5. A safety plan is created within **10 school days**, including: 

  • access to a safe space 

  • supportive communication 

  • trusted adult availability 

  • zero physical forcing 

  • de-escalation strategies 

6. All staff working with my child are informed of the plan. 

Please provide written confirmation that physical prompting has ceased and that a safety plan will now be put in place.

Thank you for treating this issue with the seriousness it requires. My child’s safety and wellbeing must always come first.

Yours sincerely, 

[Your Name]

Letter 14: Request for a Mental Health Safety Plan (GIRFEC Wellbeing Plan)

 [Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Request for a Mental Health Safety Plan (Wellbeing Plan) Under GIRFEC

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to request that a **Mental Health Safety Plan (Wellbeing Plan)** is created for my child under the GIRFEC (Getting It Right For Every Child) framework.

My child is experiencing high levels of anxiety and emotional distress which significantly impact their ability to attend, engage in, or cope with the school environment. Their wellbeing must be protected through a clear, consistent plan.

### Legal & Guidance Framework

This request is made in line with:

• **GIRFEC national framework** 

• **SHANARRI wellbeing indicators** (Safe, Healthy, Nurtured, Achieving, Respected, Responsible, Included) 

• **The Education (Additional Support for Learning) (Scotland) Act 2004)** 

• **Supporting Children’s Learning Code of Practice (2017)** 

• **The Equality Act 2010** 

A safety plan is required when a child is struggling with mental health barriers, distress, shutdown, overwhelm, or emotional regulation difficulties.

### What the Safety Plan Should Include

I request that the plan covers the following areas (please adjust as needed):



1. **Early warning signs** of distress, shutdown, panic or overwhelm 

2. **Staff responses** that support de-escalation (no physical prompting) 

3. **A safe space** my child can access when overwhelmed 

4. **A trusted adult** they can go to 

5. **Communication strategies**, including non-verbal options 

6. **Sensory and emotional regulation supports** 

7. **Arrival routine** that reduces pressure 

8. **Procedures for crisis situations** (without force or physical pressure) 

9. **Reasonable adjustments** under the Equality Act 2010 

10. **A wellbeing-centred plan for reintegration**, if appropriate 

This plan must be agreed collaboratively with myself, and shared with all staff who work with my child.

### Request for Meeting

I request a Planning Meeting within **10 school days** to create this plan in accordance with GIRFEC.

### Confirmation Required

Please confirm in writing:

✔ that a Mental Health Safety Plan will be created 

✔ that physical prompting/force will not be used 

✔ that a meeting has been scheduled 

Thank you for your cooperation. My aim is to work collaboratively to ensure my child’s safety, emotional wellbeing, and dignity in school.

Yours sincerely, 

[Your Name]

Letter 15: Final Warning Before Escalation to Local Authority / Safeguarding Review

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

[Headteacher’s Name]

[School Name]

[School Address]

[Postcode]

Dear [Headteacher’s Name],

Re: Final Notice – Failure to Provide Support Under Scottish Law (ASN, GIRFEC, Equality Act)

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

Class/Year: [Class]

I am writing to notify you that, despite multiple attempts to work collaboratively with the school, my child is still not receiving the lawful support they are entitled to. Their anxiety and emotional distress continue to worsen, and the school has not taken appropriate steps under the relevant Scottish legislation.

This letter serves as a **formal final warning** before I escalate to:

• the Local Authority ASN team, 

• the Local Authority Education Department, 

• the school’s formal complaints procedure, 

• and safeguarding services if necessary. 

### Legal Duties Not Being Met

The following duties apply:

• **Education (Additional Support for Learning) (Scotland) Act 2004)** – duty to identify and support ASN 

• **GIRFEC national framework** – child-centred, wellbeing-first approach 

• **SHANARRI wellbeing indicators** – Safe, Healthy, Nurtured, Included 

• **Supporting Children’s Learning Code of Practice (2017)** 

• **Equality Act 2010** – duty to make reasonable adjustments 

My child’s needs clearly meet the definition of **Additional Support Needs**, yet appropriate support, assessments and wellbeing planning have not been provided.

### Issues of Concern

(Please edit as appropriate)

• Failure to recognise ASN 

• No wellbeing assessment despite repeated requests 

• Lack of reasonable adjustments 

• Attendance pressure worsening anxiety 

• Distress ignored or mishandled 

• Incorrect attendance coding 

• Physical prompting used during distress 

• No planning meeting arranged 



These failures are having a serious impact on my child’s emotional wellbeing and their ability to access education safely.

### What Must Happen Now

I am requesting the following actions:

1. Immediate recognition of ASN under the ASL Act 

2. A GIRFEC **Wellbeing Assessment** to begin without delay 

3. Appropriate reasonable adjustments implemented immediately 

4. A Planning Meeting arranged within **10 school days** 

5. Assurance that attendance pressure will stop 

6. Correction of any incorrect coding 

### Final Warning Before Escalation

If I do not receive written confirmation that these steps will be taken, I will escalate this matter to the Local Authority and, if required, to safeguarding services, as the current situation is causing emotional harm.

My aim is still to work collaboratively, but my child’s wellbeing must come first.

I look forward to your prompt response.

Yours sincerely, 



[Your Name]

Letter 16: Request for Consent to Withdraw Child from School (Home Education)

[Your Name]

[Your Address]

[Postcode]

[Email Address]

[Telephone Number]

[Date]

To:

Director of Education / Education Department

[Local Authority Name]

[Council Address]

[Postcode]

Dear Sir/Madam,

Re: Request for Consent to Withdraw My Child from School – Home Education

Child’s Name: [Child’s Name]

Date of Birth: [DOB]

School: [School Name]

Class/Year: [Class]

I am writing to formally request **consent to withdraw my child from school** to begin home education. This request is made in accordance with **Section 35 of the Education (Scotland) Act 1980** and the Scottish Government’s **Home Education Guidance (2021 update)**.

### Reason for Withdrawal

My child has been experiencing significant anxiety and emotional distress related to school attendance. Despite attempts to support them, the level of distress has increased and continuing in the school environment is not in their best interests.

This decision has been made carefully and with my child's wellbeing as the priority.

### Legal Position

Under:

• Section 30 of the Education (Scotland) Act 1980 (duty to ensure education), 

• Section 35 of the Education (Scotland) Act 1980 (consent for withdrawal), 

• Scottish Government Home Education Guidance (2021), 

• GIRFEC national framework, 

I am exercising my parental right to choose a form of education that is suitable, efficient and in my child's best interests.

### Required Confirmation

I request written confirmation that:



1. **Consent to withdraw** my child from the school roll is granted.

2. My child’s name will be removed from the school register **promptly and without delay**, as advised in the Scottish Government guidance.

3. No attendance enforcement or pressure will be applied while this request is being processed.

4. All communication relating to attendance or absence is ceased.

### Safeguarding & Wellbeing

I confirm that:

• my child is safe and appropriately cared for at home, 

• there are no safeguarding concerns, and 

• I will be providing a suitable and efficient education.

### Next Steps

Please confirm:

• receipt of this request, 

• that it is being processed, and 

• the expected timescale for approval.

Thank you for your attention. I look forward to your written confirmation.

Yours faithfully,

[Your Name]